There may be other questions that will be
specific to your company. Contact us and we will be pleased to advise you.
Is my company entitled to a VAT refund?
Your business can claim VAT refunds from
most European countries provided it:
- Does not conduct any business activity (in the country
you wish to reclaim from) that would render the company liable or eligible for
VAT registration in that particular country.
- Does not have a business establishment in that country,
for example a sales office (although having a subsidiary does not disqualify
- Incurs all expenses for business purposes
- Holds valid original invoices covering the European
As a private individual am I eligible for a
Individuals travelling for pleasure are not
able to recover the VAT paid on services such as hotel accommodation, car
rentals, petrol and meals. They can however, recover the VAT paid on goods
(i.e. souvenir purchases, clothing, leather goods) which are exported from the
country of sale.
This form of refund however, is outside the
scope of our business - for further information please, contact Global Refund
What is the difference between VAT reclaim and
VAT Reclaim refers to the refunding
of VAT by European VAT authorities under the 8th and 13th Directives of the
VAT Registration refers to the
application for a VAT number in order to charge VAT in a particular country.
This becomes a legal requirement when certain types of business activities take
place in European countries. For example:
- Sales of Goods or Services through
- Importing and Warehousing
- Installation and Service Contracts
- Global Billings
- Reselling exhibition space
How much management time will this take?
Very little. We have designed the process
to be simple and straightforward for you, so that the information required can
be prepared by any designated member of staff following our easy-to-follow
Are there deadlines for making a claim?
Most European governments impose a strict
deadline. These are typically a number of months following the relevant annual
period in which the VAT was incurred. Please
contact us for
clarification as the deadlines vary depending on your circumstances. Certain
countries also allow retrospective submissions. Again we can discuss these
based upon your circumstances.
How long does it take to receive the
The refund from the tax authorities will
differ in length of time depending on the country. The majority aim to return
any reclaimable VAT within 6 months after the submission of the claim. New
legislation imposes a four month time period on repayment, with interest due on
late repayments. It is not yet clear how strictly such time limits are being
Is there a minimum amount of VAT per any given
invoice for it to be included in the claim?
We believe that every little bit adds up -
we will include any invoice or receipt no matter how small the VAT content as
long as it is a proper original
What documentation is required to make a
- The original
- A form from your local taxing authority showing that you
are a registered corporation, partnership or sole trader in that country (also
known as a certificate of taxable status)
Do the VAT authorities return the original
The majority of VAT Authorities will return
the original invoices. Some however, may request that numerous sets of
photocopies are submitted along with the originals as a requirement to have
them returned. If you require information about a specific country, please
What Items are eligible for a refund?
For a guide to reclaimable items please see
'What can be reclaimed?'
What items are not eligible for a refund?
- Non-business supplies
- Supplies used to make a supply in the country of the
- Supply or importation of a vehicle
- Certain second-hand goods such as cars and antiques for
which no tax invoice is issued
- Entertainment or Hospitality Expenses
- Goods and Services bought for resale which are for the
direct benefit of travellers (such as hotel accommodation bought by a tour
operator, travel agent or anyone else, to make up part of a package)
- Transportation (air/boat/train)
If you are in doubt or you have a specific
question, please see 'Contact us:
Ask a question.'